Outlook 2013
Small Business Networks

Outlook 2013 – Messages Older Than a Year

How do I display messages older than a year in Outlook 2013?

If you’ve installed Outlook 2013 and find that your messages from more than a year ago are not displayed, here’s your solution.

When you connect Outlook 2013 to an Exchange email account, by default, it will only display messages less than one year old.
outlook2013-1

If you would prefer to have your entire mailbox available, here’s your solution.

Click File, then Account Settings, and Account Settings again. The E-mail tab will open by default. Click “Change…”

This is where you find the setting for how much data is available offline. By default, it’s one year. You can change that here.

Dialog box settings to show messages older than a year in Outlook 2013.
Settings to show messages older than a year in Outlook 2013.

 

 

Use these instructions to show messages older than a year in Outlook 2013.

 

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General Interest, News

Easily Add Holidays to Your Outlook Calendar

For our clients in Southeast Wisconsin, here’s a quick tip to add holidays to your Outlook calendar:

In Outlook, click File -> Options -> Calendar.

Under the “Calendar options” heading, you’ll see a button to add holidays.  Click it, choose your country and click OK.

Picture depicting screenshot of How to add Holidays to your Outlook Calendar
How to add Holidays to your Outlook Calendar
Screenshot depicting choices of holidays to add to your Outlook Calendar.
Screenshot of choices of holidays to add to your Outlook Calendar.

We welcome your suggestions for other “how-tos” to add to our blog!

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14 Jan 2021: Post updated to include links to new company pages on Social Networks.

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News, Small Business Networks

Beware Of Outlook Autofill

When I upgrade some one’s computer, I always have them try it out for a while while I’m still there. Occasionally, someone will say that their Outlook Contacts are gone. Well, if you’re using Outlook all of your data is stored in a single PST file, or in an Exchange mailbox. As long as I’ve imported the PST file from the old computer, the “Contacts” folder is there. But that’s not what they’re really talking about.

What they’re referring to is the “Auto-fill” addresses. When you start to type an email address, and a list of previously-used addresses pops up… that’s Auto-fill! It is independent of your address book.

Usually, I’ll explain that Auto-fill is a lousy place to keep your email addresses. Then, I copy the NK2 file from their old computer and all is well.

You should NOT store addresses in your Auto-fill list! Auto-fill is just a convenience. Until recently, these addresses would NOT be backed up if you have an Exchange server. Why? Because they are stored on your computer, not on the server. If your laptop goes for a swim in the pool, that file is gone. Plus, Auto-fill is JUST the email address and a display name. You can put far more information in an actual “Contact”. That’s handy, especially if you synch with a smart phone or iPad. Auto-fill doesn’t synch, Contacts do.

You may have noticed that a mistyped email address keeps popping up as an Auto-fill suggestion. Here’s a tip: When you start to type the email address, you’ll get a drop-down list of suggestions. You can click one of these to select it. Well, when the list comes up, use the down arrow key to highlight the “bad” entry and press the delete key. GONE!

If you need any assistance with Outlook or Exchange, please give us a call or contact us.

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